Digital

Image size
Images should be no wider than 1024 pixels, and no taller than 768 pixels. Smaller images will be displayed at their native size with a black background. Alternatively, you can add your own background (if you want a different colour, for example) to an image to make the final size 1024x768.

Image file format
The recommended file formats are JPGs and PNGs, although the Irfanview software has comprehensive support of different file formats. Files should be under two megabytes (2MB), or 2000KB) in size.

Projector calibration
The competition coordinator(s) will make every attempt to have the digital projector and laptop computer calibrated for the default sRGB colour space, to minimize contrast and/or brightness differences and minimize colour aberration between the club's equipment and your own computer screen. Unfortunately, it is technically very difficult (and expensive) to calibrate projection equipment and some difference is inevitable.

File names
Digital files submitted for the in-club competition must be given names of the form member_title.ext. The file name, which should be filled in on the submission form, need not be the full title of the image. However, the file name should closely match the image's title on the submission form and, at the very least, should be specific enough to differentiate your files. Filenames should be restricted to at most 40 characters in length, and should not contain spaces, accented, or other unprintable characters. Please use underscores to separate the photographer and words in the title in each complete filename. As examples, these would be acceptable file names:
• carolr_lily.jpg
• serged_wine.jpg
• simonac_white_field.png
• franm_subway.jpg
• glennp_boys_at_play.png
• zorans_palm_tree.jpg
• grantg_moon.jpg

Submission of digital images
Image files can be sent by email to one of the following two addresses: submissions@highlandglen.ca and submissions@waterloocameraclub.ca. The mailbox can handle large messages, so you don't need to split them across emails (although the sending side on your end may have its own limit). Putting all the files in a single Zip file is preferred, although if you aren't familiar with WinZip, then just attach the image files individually.

Email submissions should be sent to the above address no later than 4 p.m. the day the images are due. Alternatively, you can burn the image files to CD, and simply submit the CD at the club meeting. In either case the images must be accompanied by appropriate documentation: a completed submission form, or, in the case of email submissions, an email that details the entries in the same manner as the submission form.

Prints

For the purposes of this discussion prints are to be considered any reflective media regardless of how it was produced (remembering of course that this is a photographic competition). There is no distinction between digital and conventional prints at this time.

Mounts
Prints must be securely mounted to a firm backing (such as a 4-ply mounting board) that must measure 16 inches by 20 inches. Please, no frames, glass, wires, or clips. Foam core is acceptable though this material is not as robust as other types of backing and may easily be damaged. Entries not the specified size or mounting may damage other entries and will be rejected. Please refrain from adding additional text (such as a title) or other markup to the viewing side of the mount. Prints may be over-matted with a window mat, but the overall thickness shall not exceed one-quarter inch in thickness. Two or more images appearing on the same mount will be considered a single entry.

Identification
Each print should have the following information clearly marked on the back upper right hand corner with:
• the photographer's name;
• the image's title which corresponds to that on the submission form (see Figure\ref{fig:inclub-submission-form);
• the category in which the entry is being entered.
Attaching a sticker (but not just a Post-it note) to the back of a reusable print mount is acceptable.
Print entries will be repackaged after submission, possibly several times. Please do not individually wrap each print yourself.

Slides

Mounts
Only slides in 2-inch by 2-inch mounts that will fit into an 80-slide carousel will be accepted.

Identification.

Each slide will have the following information clearly marked on the front of the mount:

• the photographer's name (for inter-club competitions, you should add "HGCC" beside your name);
• the image title as given on the submission form;
• the image category of this slide entry (or theme if a theme competition) that matches the category specified on the submission form;
• a "thumb spot" on the lower left corner of the front of the slide mount.

  Entries must be packaged in a slide box that is clearly identified with the photographer's name.

  Example of a properly labelled slide mount is attached.