Image size
Images should be no wider than 1024 pixels, and no taller than 768 pixels. Smaller images will be displayed at their native size with a black background. Alternatively, you can add your own background (if you want a different colour, for example) to an image to make the final size 1024x768.

Image file format
The recommended file formats are JPGs and PNGs, although the Irfanview software has comprehensive support of different file formats. Files should be under two megabytes (2MB), or 2000KB) in size.

Projector calibration
The competition coordinator(s) will make every attempt to have the digital projector and laptop computer calibrated for the default sRGB colour space, to minimize contrast and/or brightness differences and minimize colour aberration between the club's equipment and your own computer screen. Unfortunately, it is technically very difficult (and expensive) to calibrate projection equipment and some difference is inevitable.

File names
Digital files submitted for the in-club competition must be given names of the form member_title.ext. The file name, which should be filled in on the submission form, need not be the full title of the image. However, the file name should closely match the image's title on the submission form and, at the very least, should be specific enough to differentiate your files. Filenames should be restricted to at most 40 characters in length, and should not contain spaces, accented, or other unprintable characters. Please use underscores to separate the photographer and words in the title in each complete filename. As examples, these would be acceptable file names:
• carolr_lily.jpg
• serged_wine.jpg
• simonac_white_field.png
• franm_subway.jpg
• glennp_boys_at_play.png
• zorans_palm_tree.jpg
• grantg_moon.jpg

Submission of digital images
Image files can be sent by email to one of the following two addresses: submissions@highlandglen.ca and submissions@waterloocameraclub.ca. The mailbox can handle large messages, so you don't need to split them across emails (although the sending side on your end may have its own limit). Putting all the files in a single Zip file is preferred, although if you aren't familiar with WinZip, then just attach the image files individually.

Email submissions should be sent to the above address no later than 4 p.m. the day the images are due. Alternatively, you can burn the image files to CD, and simply submit the CD at the club meeting. In either case the images must be accompanied by appropriate documentation: a completed submission form, or, in the case of email submissions, an email that details the entries in the same manner as the submission form.